How To Respond To Negative Reviews

Negative reviews happen—even to the best of us. But how you respond can speak louder than the complaint itself.

Start by taking a breath. Don’t respond emotionally or defensively. Instead, thank the reviewer for their feedback and acknowledge their experience. A calm, respectful tone shows maturity and professionalism.

Apologize where it’s due—even if you don’t fully agree. Offer a way to make it right, whether it’s a re-clean, a phone call, or a promise to improve. The goal isn’t just to fix one issue, but to show future clients that you care.

Keep it short, sincere, and solution-focused. Avoid arguing in public comments—it never ends well.

Remember: one bad review won’t ruin your business, but a thoughtful response can protect your reputation and turn a negative into a new opportunity.